Borrow

Borrow 借閱

Library users who are eligible to borrow must use their library card in order to check out a circulating item.

How to borrow

With a library card, users can borrow at the self-checkout machines or take the item to the Service Counter.

Borrowing quota and loan period

Please refer to the following table for the number of items that may be borrowed at any one time and the length of time items may be kept. Unless the items concerned are recalled or requested by other users, loans can be renewed up to the maximum loan period.

 

User type Borrowing quota and loan period
Total Number
of Items
Books Journals Multimedia Materials
Initial loan period Maximum loan period* Bound issues Current/Single issues Initial loan period maximum loan period*

Undergraduate students

100 30 days 180 days 5 days 1 day 7 days 21 days

Postgraduate students

200 120 days 720 days 5 days 1 day 7 days 21 days
Teaching staff (Terms A) 200 120 days 720 days 5 days 1 day 7 days 21 days
Teaching staff (Terms B) 200 120 days 720 days 5 days 1 day 7 days 21 days
Research staff 200 120 days 720 days 5 days 1 day 7 days 21 days
Administrative staff (Terms A) 200 120 days 720 days 5 days 1 day 7 days 21 days
Honorary Clinical Lecturer 200 120 days 720 days 5 days 1 day 7 days 21 days
Emeritus professors 200 120 days 720 days 5 days 1 day 7 days 21 days
Retired Teaching Staff  200 120 days 720 days Non-circulating 7 days 21 days
Retired Research Staff  200 120 days 720 days 7 days 21 days
Retired Terms A Admin Staff 200 120 days 720 days 7 days 21 days
General non-teaching staff (Terms B) 60 30 days 180 days 7 days 21 days
Staff members of Terms C 60 30 days 180 days 7 days 21 days
Retired Terms B
General Staff 
60 30 days 180 days 7 days 21 days
Retired Terms C Staff   60 30 days 180 days 7 days 21 days
SCS (Postgraduate students) 60 30 days 180 days 7 days 21 days
SCS (Others) 60 30 days 180 days 7 days 21 days
Alumni Borrower’s Card 30 30 days 180 days 7 days 21 days
Spouses of CUHK staff 30 30 days 180 days 7 days 21 days
Spouse of Retired Members   30 30 days 180 days 7 days 21 days
Visiting scholars 10 30 days 180 days In-house use only
JULAC 10 30 days 180 days
JULAC (Diploma) 10 30 days 180 days

 * All loans with a loan period of 14 days or more may be renewed up to the maximum loan period specified above unless a hold or recall has been placed. Users can renew their loans in person or online via My Library Record anytime before the due date. The new due date is calculated from the date of renewal.

How to locate library materials

Understanding the Classification systems can help you to find the library materials easier and quicker. The Library of Congress (LC) Classification Scheme has been used since 1969 for Western language materials and from 1971 for East Asian language materials. Medical books are classified according to the National Library of Medicine Scheme. Each item in the Library collection is assigned a Call Number, which is a combination of letters and arabic numerals. The call number can be found in the LibrarySearch and on the spine of each book.

Call Number, which is a combination of letters and arabic numerals.

All materials are shelved by Call Number, first by Main Classes, then by Subclasses. Books of QB are therefore follow books of QA. After capital letters representing Main Classes and Subclasses books are shelved according to their assigned numerical subdivision number and then by author letters and numbers. The author letters and numbers are filed in a decimal system. For example: QA76.S844 is shelved before QA76.S87. When Call Numbers are exactly the same, books are shelved according to date of publication chronologically. Please refer to the Locations of Collection for details.

How to locate library materials

 

Retrieval of Remote Storage Materials

Library materials kept at the Remote Storage are available for the use of our users:

  • Monographs, references and back issues of Periodicals 
    The statuses of these materials are marked as “Remote: Pls Request/hold” in the LibrarySearch. Library users may request these materials following the same hold procedure. The Hold Pickup Notice will be sent to users in three working days after the hold was placed. The requested materials can then be checked out at the Service Counter, University Library.
  • Back Issues of Newspapers
    The statuses of these materials are marked as “Remote: Ask at Circulation” in the LibrarySearch. Library users may request these materials to be used inside the Library. To request, simply download and fill in the request form and email to ulcir@lib.cuhk.edu.hk OR fill in a request form at the service counter of any CUHK libraries. Requester will be contacted in three working days after the request was placed. The requested materials can then be picked up at the Service Counter of the University Library.

Proxy authorization

CUHK faculty member may authorize another library card holder to check out library materials on their behalf. For the details, please refer to this form.